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FAQ Erasmus+ programme

Frequently asked questions on the Erasmus+ programme

Who can take part in the Erasmus+ project and for how many months?

All students who are officially enrolled in a degree programme or PhD at the Università di Brescia can take part in mobility programmes (for study or traineeships) for a total of 12 months maximum(*) for each cycle of studies:

- during the first cycle of studies (bachelor’s degree programme) max. 12 months

- during the second cycle of studies (master’s degree programme) max. 12 months

- during the third cycle of studies (PhD programme) max. 12 months

The minimum duration of the Erasmus period is 2 months for a traineeship and 3 months for study.

The call for applications for traineeships will be issued separately from the one for studies.

To take part in the mobility programmes, students should be properly enrolled at their own University.

(*) students enrolled in single-cycle bachelor’s and master’s degree programmes can take advantage of a mobility period of up to 24 months

How can I take part in the Erasmus+ programme?

The University publishes Erasmus+ calls for applications every year. At the same time, information sessions are organised which are dedicated to the various Departments. Students who wish to experience a period of study abroad, receiving an Erasmus grant, should submit an application for admission in accordance with the deadlines and terms laid down in the call for applications. The application should be submitted online, using the dedicated form available at the student’s personal page

How are Erasmus+ grants awarded?

Once the time limit for submitting the admission application has expired, the Departmental Erasmus Committee shall draw up a ranking list, based on the merit criteria specified in the call for applications and the motivation expressed by the candidates. Each student will be awarded the first university available according to the preferences they indicated in the application form.
Grant winners will need to sign an acceptance form to be submitted to the International Mobility Unit (U.O.C. Mobilità Internazionale).
Candidates ranking next highest in the ranking list will take any places falling vacant. Renunciations submitted after the date specified above should be adequately justified and will be examined by the Erasmus Committee.
The ranking list with the final granting of grants and the universities will be published separately, at a later date

What is the total amount of the Erasmus+ grant?

The amount of the grant is established each year by the Erasmus National Agency. This grant is for meeting mobility expenses, i.e. travel and subsistence expenses in the host country. The grant is not therefore intended to cover all international study costs, but is rather a contribution to cover the difference for living expenses abroad. Erasmus+ introduces geographical diversification to adapt the grants to the different costs of living in the host country, by identifying the following groups:

Group 1: Austria, Denmark, Finland, France, Ireland, Liechtenstein, Norway, Sweden, Switzerland, United Kingdom: € 280/month

Group 2: and group 3: all the other EU countries: € 230/month

A supplementary university contribution shall be paid, the sum of which is fixed each year (it amounted to € 200.00 per month in the last year).
Lastly, disabled students can receive dedicated contributions from the Erasmus National Agency

How long is the period of stay abroad and when can I set off?

Grants are awarded for activities abroad that should take place from 1 July to 30 September of the subsequent year for a period of at least 3 and no more than 12 months.

Any extensions requested may be granted without funding, unless there are any funds remaining

Do I need to pay university fees?

Students can take part in the Erasmus programme as long as they are officially enrolled in the current A.Y. (A.Y. 2014/15 to be able to apply and A.Y. 2015/16 to be able to set off); they must have completed all the formalities required by the Student’s Services, for example with regard to enrolment in programmes or changes to or lodging of the study plan, by the deadlines set for all students. The host university should not apply university feeds of any kind. It may however request the payment of a small contribution, for example for insurance expenses, student associations or for the use of various materials (such as photocopies, laboratory products, etc.), under the same conditions provided for local students

Which examinations can I sit abroad?

It is essential as soon as students have submitted their application they consult the website of the selected University or Universities, to read which courses are offered by the various Institutions and to check compatibility with their own study plan. Each selected programme should be approved by the Erasmus coordinator assigned for each degree programme. The courses that students wish to follow abroad should be listed in the Learning Agreement which should be signed by the same student, by the Degree Programme Erasmus Coordinator and by the foreign Institution; the signed document should then be provided to the International Mobility Unit and the original document should be re-delivered on the student’s return from abroad

What do I have to do before setting off?

Students who have been awarded an Erasmus+ grant should:

  • sign the "Destination acceptance form" (Modulo di accettazione della destinazione) and, subject to acceptance by the Host Institution, the "Mobility Agreement for study purposes" (Accordo per la Mobilità ai fini di studio), in which students, as grant holders, undertake to comply with the legislation established by the Committee. This agreement confirms the actual awarding of the Erasmus+ grant and is stipulated at the International Mobility Unit.
  • check immediately the deadline for admission to the foreign university, for example on its website, and check whether any formalities need to be completed. In general, the procedures required for admission include the Learning Agreement; the Application form; a transcript of the student’s school career and, where applicable, an Accommodation Request for applying for accommodation (to be requested from the host university); students should send (with reference to the International Mobility Unit) the host university all the documents required by the fixed deadlines, duly signed by their Erasmus coordinator (the signature is normally only required for the Learning Agreement, but requirements may differ for the various host facilities). Students should take their health insurance card with them (National Services Card) in order to benefit from health care abroad
What is the Learning Agreement?

The Learning Agreement is the essential document for recognition, at the home university, of the educational credits accrued during the Erasmus experience. It should be completed before leaving and should be received by the host institution by the deadlines set by the latter.
This document contains a list of the courses that departing students intend to follow abroad, and forms an integral part of the student’s study plan and should be chosen by the student in agreement with the Erasmus coordinator of their study programme, taking into consideration the limits set by the Teaching Regulations. The coordinator’s signature confirms the acceptability of the Learning Agreement.
The Learning Agreement is binding for students, but can be amended after departure.
Any examinations taken that were not indicated in the Learning Agreement will not be recognised.
During the time spent at the host institution, students can amend the Learning Agreement, by filling in the "Changes to original proposed Learning Agreement" form. The changes can only be made after consulting the Erasmus coordinators and obtaining their approval.
Students should request the issuance of a certificate of attendance (certificate of arrival/departure) signed and stamped by a supervisor at the host university and should deliver the original to the International Mobility Unit on their return

What do I have to do on my return?

On their return, students should:

  • submit the certificate of attendance signed and stamped by the host university, together with the Erasmus report (individual report- mandatory!) to the International Mobility Unit;
  • (optional) write an account in pdf format of their experience, containing fundamental personal information (name, surname, degree programme, host university and city), the impressions they had of the university and of the host city (giving advice, such as how they found their accommodation, on transport, the cost of living, etc.) examinations that were converted and recognised
What is the process for recognition of credits acquired abroad?

Credits earned during the experience abroad are recognised through the ECTS system, based on the indications in the Learning Agreement. The recognition process is performed by the relevant Departmental/Degree Programme Board at the request of the Erasmus coordinator. For more information on the ECTS System, see the related page.

PLEASE NOTE! If students fail to acquire educational credits during their Erasmus period, then they will have to return the study grant

Do I have to know the language of the country where I am going to study?

Knowledge of the host country’s language has become essential with Erasmus+. Each site has established the minimum level of language proficiency required (we recommend that you consult the dedicated page). 
Language skills assessment is mandatory for all those taking part in Erasmus+ mobility activities lasting at least two months, and takes place online in the form of a test to be completed before departure on the Erasmus+ Online Linguistic Support (OLS) website (for English, German, French, Spanish, Dutch).
Based on their language skills, participants can access a learning platform to follow an online language course before their departure, which they may be able to continue following during the period of mobility. The conditions for participation should be agreed on between the student and the home university.
On completion of the period of mobility, participants will be asked to complete a second test to assess the progress made